This capstone project addresses the critical gap in monitoring low-valued semi-expendable property at the Central Bicol State University of Agriculture (CBSUA), where inadequate tracking systems led to inventory discrepancies and non-compliance with Commission on Audit (COA) Circular No. 2022-004. Using a mixed-methods research design, the project developed a comprehensive monitoring framework and automated system called SentinelTrack, incorporating barcode technology, standardized operating procedures, and real-time inventory tracking. Data collection involved surveys, semi-structured interviews, document reviews, and time-and-motion studies, with the system piloted in the Academic Affairs Cluster-Main Campus. Implementation of SentinelTrack resulted in a 46.14% increase in operational efficiency, 95% stakeholder satisfaction, and 100% monitoring of low-valued items. The system successfully automated report generation, reduced manual errors through data validation protocols, and achieved 80% compliance with COA Circular 2022-004. The pilot test demonstrated improved inventory accuracy, streamlined asset accountability, and enhanced decision-making capabilities. While the study was limited to one academic cluster within a single institution, the scalable framework and lessons learned offer significant implications for other state universities and government agencies seeking to strengthen internal controls, optimize resource utilization, and ensure transparent asset management in compliance with regulatory standards.
