Institute of Industry and Academic Research Incorporated
Register in
IJSTEM Cover Page
International Journal of Science, Technology, Engineering & Mathematics

ISSN 2799-1601 (Print) 2799-161X (Online)

H-index: 7
ICV: 87.82

Analysis of the inventory management system towards enhanced university service delivery

Beverly T. Odasco & Marilou M. Saong
Volume 3 Issue 3, September 2023

Inventory management is an essential component of business operations including academic institutions. Using a quantitative descriptive research design, this study analyzed the processes involved in the use of the University of Baguio Requisition, Procurement, and Inventory System (UBRPIS), a software that automates inventory management by streamlining the operations required to efficiently maintain inventory and manage recording and updating records. The paper specifically determined the employees' familiarity of the inventory management, identified the system limitations and proposed necessary adjustments and modifications. The majority of respondents are familiar with the various processes involved in the use of UBRPIS, such as the request for non-consumable items, the use of barcodes, accountability transfer, the withdrawal of condemned non-consumable items, and physical inventory of accounted non-consumable items. On the other hand, nearly half of the respondents identified limitations in the process itself, while 38.60% and 46.50% identified the location of the barcodes and the lack of non-consumable items as the primary issues, respectively. Despite respondents' familiarity with the system, users face challenges in the processes involved in system use. It is therefore recommended that the University invests in inventory management system technology that best meets the requirements of all system users. Periodic staff training on the use of UBRPIS is likewise recommended.

inventory management system, benefits, limitations, recommendations, improvements

Beverly T. Odasco. Bachelor of Science in Computer Science, Inventory Office, University of Baguio.

Marilou M. Saong. Corresponding author. PhD in Education, Professor, University of Baguio. Corresponding email: marilousaong@e.ubaguio.edu

Afolabi, O. J., Onifade, M. K., & Odeyinka, O. F. (2017). Evaluation of the role of inventory management in logistics chain of an organization. Academia, 8(2). https://www.academia.edu/35481868/Evaluation_of_the_Role_of_Inventory_Management_in_Logistics_Chain_of_an_Organisation?auto=citations&from=cover_page

Almaktoom, A. T. (2017). Stochastic reliability measurement and design optimization of an inventory management system. Complexcity, 2017. https://www.hindawi.com/journals/complexity/2017/1460163/

Arnesto, A. R. B., Caberte, S. E., Corsino, C. V., Juanitas, L. V., Lozano, C. L. M. (2014). Equipment management system for Central Philippine University (Unpublished special paper). Central Philippine University, Jaro, Iloilo City.

Aro-gordon, S., & Gupte, J. (2016). Contemporary inventory management technique: A conceptual investigation. Academia. https://scholar.google.com/citations?view_op=view_citation&hl=en&user=gB3eWG2i-TkC&citation_for_view=gB3eWG2i-TkC:9yKSN-GCB0IC

Atnafu, D. & Balda, A. (2018). The impact of inventory management practice on firms’ competitiveness and organizational performance: Empirical evidence from micro and small enterprises in Ethiopia. Cogent Business & Management, 5:1, DOI: 10.1080/23311975.2018.1503219

Bandiola, M., Boseo, J. K., Sarabia, J., Caliso. R. J., Bajenting, H., & Cajipe, J. (2020) Proposed inventory system for Bestlink College of the Philippines. Ascendens Asia Singapore, 2(1).

Boctor, F. F., & Bolduc, M. (2015). Inventory replenishment planning and staggering. IFAC-PapersOnLine, 48(3), 1416-1421.

Camcode. (2021). Fixed asset identification tags – positioning barcode sticker labels. Camcode A Division of Horizon Inc. https://www.camcode.com/placement-positioning/

Castro, M.B. (2017). Experiencing Digital Works through the Development of Online Inventory Management System for BuLSU Supply Office. International Journal of Emerging Multidisciplinary Research, 1(2), 1-7. DOI: 10.22662/IJEMR.2017.1.2.001.

Chan, S. W., Tasmin, R., Nor Aziati, A. H., Rasi, R. Z., Ismail, F. B., & Yaw, L. P. (2017). Factors influencing the effectiveness of inventory management in manufacturing SMEs. IOP Conference Series: Materials Science and Engineering, 226. https://iopscience.iop.org/article/10.1088/1757-899X/226/1/012024/pdf

Fattah J., Ezzine L., Moussami H.E. & Lachhab A. (2016). Analysis of the performance of inventory management systems using the SCOR model and Batch Deterministic and Stochastic Petri Nets. International Journal of Engineering Business Management. 2016;8. doi:10.1177/1847979016678370

Ferguson, G. (2023). Why are long-term employees important? Chron. https://smallbusiness.chron.com/longterm-employees-important-40711.html

Ganesha, H. R., Aithal, P. S., & Kirubadevi, P. (2020). Integrated inventory management control framework. International Journal of Management, Technology, and Social Sciences, 5(1), 147-157.

Georgia.gov (2023). Accountability of assets (ps-08-002). Enterprise Policies, Standards, and Guidelines. https://gta-psg.georgia.gov/psg/accountability-assets-ps-08-002

Guajardo, M., Rönnqvist, M., Halvorsen, A. & Kallevik, S. (2015) Inventory management of spare parts in an energy company. Journal of the Operational Research Society, 66:2, 331-341, DOI: 10.1057/jors.2014.8

Hayes, A. (2022, December 7). Inventory management defined, plus methods and techniques. Investopedia. https://www.investopedia.com/terms/i/inventory-management.asp

Jenkins, A. (2020, September 18). What is inventory management? Benefits, types, & techniques. Oracle Netsuite. https://www.netsuite.com/portal/resource/articles/inventory-management/inventory-management.shtml

McCathy, G. (2018, March 9). The importance of young employees working in technology. GSM Barcoding. https://www.barcoding.co.uk/importance-young-employees-working-technology/

Milano, S. (2023). Inventory control theory. Chron https://smallbusiness.chron.com/procedures-production-planning-75243.html

Olanipon, O.O., Akinola, A.A., & Oladele, M. A. (2022) Inventory management and organizational performance in tertiary healthcare institution in Southwest Nigeria. FUOYE Journal of Finance and Contemporary Issues, 3(2), 201-220.

Paychex Worx (2022, February 17). Taking yea-end physical inventory & why it’s important. Paychex. https://www.paychex.com/articles/finance/importance-of-a-year-end-physical-inventory

Plinere, D., & Borisov, A., (2015). Case study on inventory management improvement. Information Technology and Management Science, 18, 91-96.

QuickBooks (2018, July 2). IKEA supply chain: How does IKEA manage its inventory? QuickBooks Blog. https://quickbooks.intuit.com/r/ikeas-inventory-management-strategy-ikea/

Riley, J.M., Sweeney, K., Venkataraman, S. & Klein, R. (2018). How inventory management systems mistreat retail project quantity items and other bimodally distributed products. The International Review of Retail, Distribution and Consumer Research, 28:3, 277-293, DOI: 10.1080/09593969.2017.1393442

Rosell, J. (2021, March 17). Use of technology – does age matter? The Oxford Institute of Population Ageing. https://www.ageing.ox.ac.uk/blog/use-of-technology-does-age-matter#

Sabir, L. B., & Farooquie, J. A. (2018). Effect of Different Dimensions of Inventory Management of Fruits and Vegetables on Profitability of Retail Stores: An Empirical Study. Global Business Review, 19(1), 99–110. https://doi.org/10.1177/0972150917713278

Sandham, J. (2021, January 17). Equipment condemnation and disposal. ebme. https://www.ebme.co.uk/articles/management/equipment-condemnation-and-disposal

Schwarz, L. (2022). Periodic inventory system: is it the right choice? Oracle Netsuite https://www.netsuite.com/portal/resource/articles/inventory-management/periodic-inventory-system.shtml

Tapado, B.M., & Delluza, M.E. T. (2016). Equipment inventory management system (EIMS). International Journal of Humanities and Social Sciences, 8(2), 76-83.

Torrico, B.H., & Oyola, S. A. (2021, April). A case study of inventory management system for an international lifestyle product retailer in Bolivia. IEOM Society International. https://www.researchgate.net/publication/353386709_A_Case_Study_of_Inventory_Management_System_for_an_International_Lifestyle_Product_Retailer_in_Bolivia

Tungcul, M.B. & Kummer, M.C. (2021). Supplies and equipment inventory, monitoring and tracking management system using data mining techniques. International Journal of Recent Technology and Engineering (IJRTE). Volume-10 Issue-2, DOI: 100.1/ijrte.B61740710221

Valamis (2022, December 21). Institutional knowledge. Human Resources. https://www.valamis.com/hub/institutional-knowledge#:~:text=Maintaining

Viktorovna, I. B., & Ivanovich, I. B. (2016). Issues of forming inventory management system in small businesses. International Review of Management and Marketing, 6(3), 522-527.

Writing Intern. (2018, July 16). History of Inventory Management Technology. City. https://www.citycleanandsimple.com/2018/07/16/history-of-inventory-management-technology/

Cite this article:

Odasco, B.T. & Saong, M.M. (2023). Analysis of the inventory management system towards enhanced university service delivery. International Journal of Science, Technology, Engineering and Mathematics, 3 (3), 103-132. https://doi.org/10.53378/353010

License:

ai generated, holographic, interface-8578468.jpg
library, people, study-2245807.jpg
bookshelf, books, library-2907964.jpg
Scroll to Top