Digital transformation has influenced research management globally, yet most educational institutions still rely on manual, decentralized systems, leading to inefficiencies and increasing the risk of document loss. This study addresses these issues at STI West Negros University (STI WNU), where dependence on physical storage, poor categorization, and a lack of monitoring impede effective research documentation and retrieval. To solve these challenges, the researchers developed DigiReMMS (Digital Research Management and Monitoring System), a web-based platform that centralizes and streamlines research record management. The team built DigiReMMS using Agile methodology and user-centered design. DigiReMMs provides a digital repository, role-based access, OTP authentication, advanced search, automated categorization, and data visualization for academic reporting. Presently, the system supports book-bound research within the university, storing abstracts and key metadata with references to physical document locations. The platform does not digitize full texts, integrate external databases, or support predictive analytics and journal submissions. The Research Publication Office receives generated reports but does not interact directly with the platform. The team assessed usability through black box testing with faculty, coordinators, and students. Results indicate that users are highly satisfied and experience greater efficiency and retrieval speed compared to manual processes. DigiReMMS achieves its objectives by providing a scalable, secure, user-friendly solution for managing institutional research outputs. Digitizing manual processes enhances research accessibility, supports accreditation, and fosters a culture of organized knowledge sharing.
