The primary objective of this study was to develop UTRACE: University Tracking and Response for Accidents, Crises, and Emergencies for the University Disaster Risk Reduction Management Team (UDRRMT). Currently, Nueva Vizcaya State University relies on fragmented manual methods, such as phone calls and messaging apps, to report incidents. The study found that 65.32% of respondents struggled to identify the exact location of incidents, while others did not know who to contact during emergencies, which led to slow response times. To address these challenges, the researchers developed a web-based system with GPS mapping capabilities. The system featured real-time location tracking, SMS notifications for responders, and suggestion chips for faster reporting. It allowed administrators to monitor incidents through a dashboard and verify the authenticity of reports using location data. The researchers utilized the Rapid Application Development (RAD) methodology. The system was developed using PHP and MySQL for data management, with JavaScript and Bootstrap used for the user interface. The system was evaluated by 127 respondents, including third-year BSIT students, IT experts, and UERT officers, using the USE Tool (Usability, Satisfaction, and Ease of Use). The evaluation showed a Grand Mean of 4.42, interpreted as Strongly Agree. Notably, the categories for Ease of Learning and Satisfaction received the highest ratings of 4.45, proving the system was intuitive and user-friendly. The study concluded that UTRACE was an effective solution for centralizing incident reporting and improving response coordination. It was recommended for implementation to enhance safety and security within the university.